Position Overview
We are seeking a highly organized and detail-oriented Project Coordinator to assist in the execution of website development, digital marketing, and client support projects. This role ensures projects stay on track, deadlines are met, and clients receive timely updates—all while supporting the Project Managers and leadership team.
As a client-facing role, the Project Coordinator will manage one-off website and marketing projects, assist with task coordination, internal communication, and quality control. This role is ideal for someone with strong organizational skills, attention to detail, and a willingness to learn.
This position is preferred in-office (Meadville, PA), but hybrid work arrangements are available on a case-by-case basis. Remote work is not available, and applicants must be PA residents.
Key Responsiblities
- Project Coordination & Execution (Primary Role)
- Manage smaller, one-off website and marketing projects to ensure timely completion.
- Track progress and deadlines using Monday.com.
- Assign tasks and follow up with team members to keep projects moving forward.
- Ensure client requests are completed accurately and efficiently.
- Assist Project Managers in scoping projects and preparing quotes.
- Client Communication & Support (Primary Role)
- Serve as the point of contact for select clients, ensuring their needs are met.
- Schedule and attend client check-ins, providing updates on project progress.
- Gather and organize content, images, and assets from clients for project execution.
- Maintain clear documentation of client requests and feedback.
- Internal Collaboration & Quality Control (Primary Role)
- Work closely with designers, developers, and marketing strategists to ensure smooth project execution.
- Assist in reviewing websites and marketing materials before client delivery.
- Ensure quality standards are met before work is submitted for final approval.
- Help keep internal processes and documentation updated.
Required Skills & Experience
- 1+ year of experience in project coordination, client services, or administrative support.
- Highly organized and detail-oriented—able to manage multiple projects at once.
- Strong written and verbal communication skills.
- Experience using Monday.com (or similar project management tools).
- Comfortable working with clients and internal teams to move projects forward.
- Ability to problem-solve and adapt to changing project needs.
- Strong time-management skills and ability to meet deadlines.
Preferred Skills (Bonus, but Not Required)
- Familiarity with HubSpot CRM, Aircall, or similar client communication tools.
- Experience with Flaticon, GettyImages, Canva, or Adobe Creative Suite.
- Basic understanding of web design, development, and digital marketing basics.
- Prior experience in agency or fast-paced work environments.
Soft Skills & Work Ethic
We value more than just technical expertise—we seek candidates who are:
- Detail-Oriented – Ensures every task is completed accurately.
- Proactive & Self-Motivated – Takes initiative and follows through.
- Strong Communicators – Keeps clients and team members informed.
- Highly Organized – Able to track multiple projects and deadlines.
- Team Players – Works well with designers, developers, and strategists.
- Problem Solvers – Can troubleshoot small roadblocks and escalate as needed.
- Willing to Learn & Grow – Open to feedback and skill development.
Work Environment & Growth Opportunities
- Location: Preferred in-office (Meadville, PA), but hybrid/remote is available for PA residents only.
- Collaboration: Collaboration: Work closely with Project Managers, designers, developers, and strategists.
- Training & Growth: This role is a stepping stone to a Project Manager position, with training and mentorship available.
- Long-Term Role: We are seeking a dedicated team member for a long-term position.
Why Join Us?
- Gain experience managing real-world website and marketing projects.
- Be part of a structured, collaborative, and creative team.
- Develop your skills with training, mentorship, and professional growth opportunities.
- Competitive compensation and opportunities for career growth.
How to Apply
If you are an organized, proactive, and detail-driven professional looking to grow in project management, we’d love to hear from you!
Apply today and become a key part of our growing team!